1.1 This Privacy and Cookies Policy sets out the privacy and cookies policy of Ascential Events (Europe) Limited Limited, Company Number 7814172 (England) whose registered address is at The Prow, 1 Wilder Walk, London W1B 5AP and its subsidiary companies (“Ascential Events (Europe) Limited”), who controls this website. For the purpose of the Data Protection Act, the data controller is Ascential Events (Europe) Limited Limited.
2. COLLECTION OF PERSONAL INFORMATION
2.1 The types of personal information collected and stored by Ascential Events (Europe) Limited might include your name, date of birth, e-mail address, postal address, telephone number, fax number and credit/debit card details (to the extent permitted by the Data Protection Act 1998 and related legislation (“the DPA”).
2.2 Ascential Events (Europe) Limited (or any of its sub-contractors) may collect personal information about you in the following ways:
(a) any data which you provide when you complete and submit an application to Ascential Events (Europe) Limited to register on its website(s) or receive email alerts or other communications from Ascential Events (Europe) Limited;
(b) any data that you provide via postings to forums and blogs and any other posting that you make to a Ascential Events (Europe) Limited website (in such circumstances the information posted by you will, of course, also be available to users of the website throughout the world);
(c) during any transaction with us; and
(d) any other data which you provide to Ascential Events (Europe) Limited when you enquire about our activities, email, telephone or write to us or otherwise provide us with personal information.
2.3 Ascential Events (Europe) Limited (or any of its sub-contractors) may also receive information about you from third parties, for example a friend who wants to tell you about one of our websites.
3. STORAGE AND RETENTION OF YOUR INFORMATION
3.1 Ascential Events (Europe) Limited will keep your information on a secure server. The technology that Ascential Events (Europe) Limited uses and the security policies which Ascential Events (Europe) Limited has implemented are intended to safeguard your information from unauthorised access and improper use.
4. USE OF YOUR INFORMATION
4.1 Ascential Events (Europe) Limited may use your personal information (subject in each case to the requirements of the DPA) for the following purposes:
(a) administering your website account(s) and otherwise in connection with any service for which you have provided your information, including any delegate pass, accommodation reservation, email alerts, transactions with us and competitions and promotions that you take part in;
(b) responding to any enquiry you make;
(c) sending you newsletters and/or alerts and information regarding Ascential Events (Europe) Limited’;
(c) Sending you important Festival information, including but not limited to, speaker announcements, programme updates and invitations to special festival events;
(d) for generating aggregated statistics about users, traffic patterns etc. of the website and other services and developing Ascential Events (Europe) Limited' marketing plans.
4.2 Ascential Events (Europe) Limited may also disclose your information (subject in each case to the requirements of the DPA) as follows:
(a) if you have given your consent for Ascential Events (Europe) Limited to do so, to other selected organisations to enable them to contact you or send you information by post, telephone and/or email;
(b) to third parties who are engaged by Ascential Events (Europe) Limited to exercise its rights under Clause 4.1;
(c) to third parties selected by Ascential Events (Europe) Limited as part of aggregated and anonymised statistics about users, traffic patterns etc. of the Ascential Events (Europe) Limited website(s);
(d) to such individuals and/or bodies as necessary to; ensure Ascential Events (Europe) Limited’ compliance with any applicable law, regulation, legal proceeding or governmental request;
(e) to third party providers as necessary to properly deal with your request, for example to accommodation providers where you have requested accommodation at a Festival;
(f) (where you post material that does or may constitute a criminal offence, breach the rights of a third party, give rise to a civil action or breach the Terms & Conditions of the applicable website and as otherwise necessary to protect the rights, property or safety of Ascential Events (Europe) Limited and its customers), to any relevant authority or third party requiring Ascential Events (Europe) Limited to disclose the identity of or locate anyone posting such material on an Ascential Events (Europe) Limited website;
(g) to any individual making a subject information request to Ascential Events (Europe) Limited.
4.3 In the event that Ascential Events (Europe) Limited (or a relevant part of Ascential Events (Europe) Limited) is acquired by or merges with another company, your personal information may be passed to the purchasing/merging company amongst the transferred business assets. This will enable your relationship to continue with the relevant Ascential Events (Europe) Limited business despite the change of ownership. Your personal information may also be passed (on a confidential basis) to companies with whom Ascential Events (Europe) Limited is negotiating such a sale/merger as part of the verification exercise carried out on Ascential Events (Europe) Limited by the third party.
When you visit a Ascential Events (Europe) Limited website(s), Ascential Events (Europe) Limited uses “cookie” technology try to make that experience simple, personalised and meaningful. Cookies are small pieces of information which are issued to your computer or any similar device you use to access the internet e.g. smart phone, tablet or other mobile device when you visit a website and which store and sometimes track information about you're use of the website. A number of cookies Ascential Events (Europe) Limited use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the website and will last for longer.
(a) create a specific log-in session for a visitor to a Ascential Events (Europe) Limited website in order that page requests by that visitor are delivered in an effective, secure and consistent manner;
(b) recognise when a visitor to a Ascential Events (Europe) Limited website has visited before; this means we can identify the number of unique visitors we receive to the website and allows us to make sure we have enough capacity for the number of users that we get;
(c) customise elements of the promotional layout and/or content of the pages of the website;
(d) store your product selections to the shopping basket;
(e) collect statistical information about how our visitors use the website(s) so that we can improve the website(s) and learn which parts are most popular to visitors, and
(f) Gather information through our advertising partners, about the pages on the Ascential Events (Europe) Limited website(s) that you visit, and also other information about other websites that you visit, so as to place you in an “interest segment”. This information is then used to serve interest-based advertisements which it is believed will be targeted to your interests. For more information about this type of interest based advertising, and about how to turn this feature off please visit http://www.youronlinechoices.com/uk/or follow the link to the website of our advertising partners shown below. Without these cookies, advertisements you encounter will be less relevant to you and to your interests.
Some of the cookies used by Ascential Events (Europe) Limited websites are set by us, and some are set by third parties who are delivering services on our behalf. Most web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browser. Please note however, that by blocking or deleting cookies used on a Ascential Events (Europe) Limited website(s) you may not be able to take full advantage of the website(s) if you do so.
We have described the main cookies we use and what we use these for below:
(a) Name: SESSIONTOKEN
Purpose: Used to remember the user for 30 days if they’ve chosen the ‘remember me’ option on login.
(b) Name: CFID, CFTOKEN, JSESSIONID
Purpose: These are used to identify a user only during their session. They are deleted at the end of a user’s visit.
Third Party cookies:
(a) Name: Messageid, memberid, urlid, groupid
Purpose: These are used to track click-through and purchases from our eshots.
(b) Name: WT_FPC
Purpose: WebTrends uses a cookie to track the number of unique users of this website. It tells us whether the website has a small number of regular visitors or a large number of infrequent visitors. The cookie only relates to what goes on in this website.
(c) Name: _ga, __utma, __utmb, __utmc, __utmt, __utmz
Purpose: These cookies are used to collect information about how visitors use our site by Google Analytics. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
(d) Name: cookieconsent_dismissed, cc_analytics
Purpose: These cookies are used by our hosting provider, AWS, to keep your browsing on the same server. The cookie will expire at the end of your session.
Certain cookies are either set by third parties on the Website or these are set by us using the third parties cookie code. More information about cookies placed by third parties and how to restrict or block their cookies can be accessed by following the link to their website.
In addition to cookies, tracking gifs may be set by us or third parties in respect of your use of the Site. Tracking gifs are small image files within the content of our site or the body of our newsletters so we or third parties can understand which parts of the website are visited or whether particular content is of interest.
6. THIRD PARTY WEBSITES
Please be aware that Ascential Events (Europe) Limited does not control and is not responsible for websites that are referred to or linked from its own websites and that use of your personal information on these websites is not subject to this Privacy and Cookies Policy.
7.1 To access certain parts of the Ascential Events (Europe) Limited websites, Ascential Events (Europe) Limited may require you to register and provide certain information about yourself.
7.2 You are reminded that in addition to the provisions of this Privacy and Cookies Policy, where you register you also agree to:
(a) provide true, accurate, current and complete information about yourself as prompted by the relevant registration form (such information being the "Registration Data"); and
(b) maintain and promptly update the Registration Data to keep it fully up to date.
8. TELEPHONE CALLS
Please note your calls to Ascential Events (Europe) Limited may be recorded for training and quality control purposes.